Partnership and declining donations policy

United Kingdom

Last updated: July 2023

1. Introduction

We are a charitable Foundation aiming to improve the health and wellbeing of people living in communities where Greggs operates. We do this by:

  • Funding organisations that deliver positive change in their community

  • Enabling schools to support the needs of their community

  • Creating a safety net for individuals in financial crisis

We couldn’t achieve this alone. That’s why we create partnerships with businesses, local schools and community organisations, and offer funds, food and resources to those who can benefit from our wider network of partners and volunteers.

We aim to have positive relationships with supporters through donations, volunteering and gifts in kind. We welcome relationships with partners who share our aim to improve people’s health and wellbeing in communities that need it most.

2. Partnership Policy

2.1 Context 

This policy addresses partnerships with other organisations and individuals where that organisation or individual provides us with money, skills or other resources. Partnerships include but are not restricted to donations and grants. We actively seek opportunities to work together with a range of external organisations and individuals who share our aim to improve people’s health and wellbeing and believe that working together with partners is one of the ways in which we can better achieve this aim. It is also vital that we maintain our independence and do not allow any partnership to bring the Foundation’s name into disrepute. We therefore apply the following key principles to our partnerships. 

2.2 Key principles of partnerships 

  • We seek to engage with as wide an audience as possible. Businesses, schools, community organisations and individuals all have a role to play in working with the us to achieve our aim to improve people’s health and wellbeing in communities that need it most. 

  • All partnership engagement must have a clearly defined purpose which aligns with our aim. 

  • We will accept contributions of resources and/or undertake joint work with selected partners where this helps advance our aim. 

  • We will retain our right to terminate engagement with a partner for reasons relating to actual or potential reputational harm, legal compliance, breach of an agreement, and misuse of intellectual property including our name. 

3. Policy for declining donations

3.1 Context 

This policy outlines the principles and procedure underpinning the Foundation’s acceptance and refusal of donations. We recognise that in most cases there will be no reason to refuse a donation. However, for reputational or practical reasons it may be necessary for us to consider whether it is right for us to accept and indeed to decline a donation. This policy aims to ensure clarity and transparency to all of our stakeholders. 

3.2 Key principles of accepting or declining a donation 

We are committed to ensuring we maintain high standards in our fundraising, and to protecting the name and reputation of the Foundation from being connected with activities seen to be to the detriment of delivering our charitable objectives. We reserve the right to refuse donations or terminate partnerships not in our best interests and in the following circumstances: 

  • Potential for significant, adverse impact on the reputation of Greggs Foundation; 

  • The donation would require us to carry out activities that are not compliant with our charitable objects or otherwise act unlawfully; 

  • The donation has restrictions which we are not willing or able to fulfil; 

  • The donation undermines our governance and/or operational arrangements. 

4. Implementation

The ultimate responsibility in respect of acceptance or refusal of all donations rests with the Trustee Board. The responsibility is delegated to the Foundation Manager who has responsibility for ensuring that the Foundation staff team are trained in the circumstances in which a donation or entering into a partnership is declined. 

5. Transparency

This policy will be shared internally and communicated to relevant stakeholders. It will also be made available externally on the Foundation’s website.